Baton Rouge Area Homes Technology Blog

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You've Got Mail: Lots of it! Some Simple Outlook Tips on Flags

FlagThis week I discovered a simple tip to use Outlook Flags.

I have been using Outook now for about 5 years.  I receive about 500 emails a day from 4 web-based email servers.  Early on I set up folders for auto-sorting routine broadcasts like newsletters sos I can scan at leisure.  I got comfortable and began using folders by client names so things got easier managing incoming mail.  I synced with my blackberry and use Outlook as my primary storage. I can transfer back up copy to client folders for permanent archive, that incudes copies of final contracts, etc.

Lightbulb shining - a new ideaBut this week I discovered a simple feature for outlook flags I haven't used before.  Now many of you will laugh at my ignorance, but I really didn't get the "flags".  Oh I received messages marked high priority from others and occasionally marked one myself.  But that was it.  Then this week I discovered a use for flags I never knew before:  you can sort your inbox by flags and then date.  Wow.  I leave emails in my Outlook Inbox until I complete an action.  Sometimes the Board of Realtors sends a reminder that dues be paid in 3 weeks.  It's not time with my monthly budget to pay, so I leave them hovering in InBox.  Then 2 weeks later frantically try to find them.  The beauty of flags is that you can pull those future action items to the top with a priority.

I LOVE flags now.  And you can even create a custom name for your flags.

 

So, if you are using Outlook and are not using flags, go learn about them right away!

Flags in Outlook

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Comment balloon 3 commentsAnn Dail • April 05 2011 06:37PM

Comments

Ann,

I use Outlook, but don't use it very well.  Even a little detail like using Flags to organize the Inbox is helpful!

Posted by Mike Jaquish, 919-880-2769 Cary, NC, Real Estate (Realty Arts) over 6 years ago

I love flags in Outlook! I like you, get tons of emails daily and I try to leave them "in my face" until they're done. Flags are priceless for organizing those email. That and a ton of folders!

Marisa

Posted by Demarco & Marisa, "The Choice is Clear!" (Remax Kings Realty) over 5 years ago

Great info!!

I know for a FACT tht I don't use Outlook to its fullest capacities!  This is one more (of many) helpful hints to making my business time better used :)

Now that I have tried it, it doesn't work like the video for my version of Outlook.  I am using 2010

Posted by Dawn Coulter, Helping clients say "Hello" to a "Good-Buy".... (Key Partners Realty, LLC) about 5 years ago

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